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Internal tool — ACA Group Gamified onboarding 2024 Lead UX/UI Designer

An onboarding platform that turns the first weeks of a new employee into a gamified space mission. Structured, fun and impossible to forget.

N-ACA

( The concept )

Every new hire starts as a Space Cadet.

  • Modules
  • Experience points
  • Ranks
  • Badges
  • Leaderboard
N-ACA onboarding dashboard with the rocket interface on a laptop
[01]OverviewThe brief

ACA Group needed onboarding that was both structured and engaging. Instead of a flood of information, systems and people, new colleagues follow a space mission through everything that matters.

Client
ACA Group
Role
Lead UX/UI Designer
Type
Internal web application
Year
2024
Platform
Desktop web app
Tools
Figma · Illustrator
[02]ChallengeWhat was broken

Day one shouldn't feel like drinking from a firehose.

01

Too much at once

Information, systems and people all arrive in the first weeks, with no clear place to start.

02

No logical order

New employees needed a guided path through the essentials, one step at a time.

03

Easily forgotten

Onboarding had to feel light, memorable and even fun, without losing substance.

01

Space mission

New employees go through modules in a fixed order, each with a clear purpose: from setting up accounts to understanding how the team works. The space theme makes the flow instantly recognisable.

N-ACA identity card for a new Space Cadet
Your N-ACA identity card
( Rank 01 )

Space Cadet on day one.

Every new colleague gets an identity card on their first day and climbs the ranks by completing modules. Finishing your rocket and launching your ACA journey becomes a shared milestone.

02

Gamification

Experience points, ranks, badges, a leaderboard and a social feed where colleagues follow each other's progress keep motivation high from the first login to launch.

N-ACA home dashboard with profile, leaderboard, badges and social feed
Home dashboard — profile, leaderboard, badges & feed
( Gamification layer )
LVL 03 · Space Cadet0 XP
  1. 01
    XPEarned with every module
  2. 02
    RanksFrom Space Cadet upwards
  3. 03
    BadgesRewards for milestones
  4. 04
    LeaderboardFriendly competition
  5. 05
    Social feedFollow each other's progress
Personal quest line with quizzes and training courses on a laptop
Personal quest line — quizzes & courses earn XP
[03]ResultWhat shipped

User testing confirmed it: a structured journey that new colleagues actually enjoy, and a launch moment the whole team gets to celebrate.

( Deliverables )

  1. UX research & flows
  2. Concept & visual identity
  3. High-fidelity UI design
  4. Gamification system
  5. Component library
  6. Prototype & user testing
  7. Dev hand-off documentation
( Got a project like this? ) max@mxyl.be
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